I noticed that there is almost nothing published on the internet about how an abstract selection process works. Being the program manager for DOAG APEX Connect, I would like to share some insights about how this process works for this conference. Please be aware that all I say here is only applicable to DOAG APEX Connect 2019 and the process might change in the future. Also, other DOAG conferences may handle this process a bit different.
For APEX Connect 2019, we started our journey by opening Call for Papers. During this time, everybody was able to submit a paper through our website https://apex.doag.org. We encouraged everybody to read through our submission guidelines, as your abstract will be the basis for acceptance:
The criteria in which the selection takes place are:
1. Average rating
2. Check to see if the topic is already covered
To provide the best program, we wanted to cover as many relevant topics as possible, so most of them could only be covered by one presentation. One abstract even got obsolete during the selection process as Oracle Database Cloud Exadata Express got decommissioned by Oracle.
3. Number of sessions this presenter already has
For Connect, we strive to give only one presentation to each presenter. This is not always possible as ie. some well known presenters only become travel approval if they have at least two sessions.
4. Exception to the criteria above
There was only one case were somebody wrote a terrible abstract (and got rated as such), but after discussion with the whole group we still decided to accept the abstract due to its topic, but also due to the person itself.
After the selection process, the program manager verified ie. if a company didn't get too many sessions and discussed open issues with the stream leaders before scheduling all accepted sessions. The schedule was checked for the following:
1. Are the session rooms appropriate in size for the expected audience?
2. Is there at least one English session at all times?
3. Was a presenter accidentally scheduled twice at the same time?
A final check was done by the project manager, after which the program got discussed in a web conference by all volunteers involved in the rating process. After finalizing the conference schedule, everybody who submitted a paper got notified by e-mail and the schedule went online.
This whole process is valid for all 53 regular sessions. Next to that, we also have special sessions like keynote sessions, 1:1 sessions, beginner sessions, etc. These sessions are organized by the program committee.
Please let us know if you have any questions. We are always looking at ways to streamline the process, so we welcome any recommendations made as a comment on this blog post.
A big "thank you" goes out to all volunteers that were involved in the rating process to make this the best schedule ever! Also, I would like to take this opportunity to thank ODTUG and Jorge Rimblas for providing DOAG the abstract selection app based on APEX. You can find this great open source solution here: https://github.com/insum-labs/conference-manager
Last but not least: please visit APEX Connect as you will get the best conference schedule EVER! Convince yourself and have a look at our schedule at https://apex.doag.org/en/program and order your tickets today at https://apex.doag.org/en/tickets/tickets.
BTW, APEX Connect is not the only APEX conference out there. I can also recommend visiting the following great APEX conferences: NLOUG APEX World, APEX Alpe Adria and ODTUG Kscope.
CU in Bonn.